Italy has hosted a large global medical conference with 1,200 in person attendees marking one of the first major, international congresses with a large face-to-face international attendance.
Held in Milan, the European Society for Organ Transplantation’s (ESOT) congress was organised in hybrid format with a total of 2,600 participants from 74 countries attending both physically and online.
Organised by AIM Group International, the congress adhered to Italy’s latest Covid regulations using measures such as a Green Pass checking of every attendee, separated entry and exit flows, body temperature measurement at entrances, hand sanitising stations throughout the venue, floor signage to encourage social distancing and automated IT procedures for registration.
In addition, the cleaning service of the entire congress centre areas was upgraded, internal air recirculation was eliminated.
All in-person attendees who required a COVID-19 test prior to returning to their country were offered a swab test on-site for free at their own convenience. This service was provided by a Covid-19 test Mobile Station parked at the congress venue.
“Organising such a major, international congress during the pandemic was a big challenge, with the sanitary situation and national legislation always evolving” said Rosangela Quieti, managing director Congress Department, AIM Group International.
“Despite the difficulties, ESOT was able to guarantee to its members a live, interactive event with plenty of opportunities to meet, chat, train, share ideas, strengthen relationships on site but also be informed, updated and educated online.
“The hybrid format was a successful choice because the attendance was doubled thanks to both the channels. ESOT registered a very high number of in-person attendees, but in particular the number of countries and regions represented, 74 in total, is impressive and surpassed expectations.
“It testifies the willingness for face-to-face meetings again and the value physicians put on educational events. We are really glad to be part of this challenging, but rich project, which marks a re-start for international in-person conferences.”