Encanta delivers 1100 delegate exhibition in only five weeks

In the space of only five weeks, Perth’s Encanta Event Management offered to support, coordinated and delivered the recent StudyPerth International Education and Careers Expo at the Perth Convention and Exhibition Centre.

Managed by recently appointed West Coast Events director Jade Riolo, the exhibition attracted 1100 registrants from Perth, interstate and overseas, who attended either in-person or online.

“We signed the contract with PCEC in early September and in that same week created the floor plan and began selling exhibition space, which almost immediately began to sell out. Within a week we were revising the floor plan to accommodate the demand from exhibitors,” said Riolo.

“We eventually had to cut off exhibition registrations as we could no longer adjust the floor plan to bring in more exhibitors and we ended up with 54 exhibition booths instead of the originally anticipated 40.”

As a hybrid exhibition, Encanta worked with AVPartners to manage a virtual event platform, with many students attending and meeting with exhibitors online through the use of EventsAIR OnAIR software, which was also used to stream live presentations from the Main Stage for online attendees to view and revisit at a later date.

A requirement for all events now, the team at Encanta prepared a full COVID safety plan for the event that included an on-site attendee policy, an exhibitor policy, a plan of action in the case of an infected delegate and venue safety measures including hand sanitising stations, physical distancing markers and QR code scanning of delegates upon entry, to ensure contract tracing would be possible if needed. All onsite suppliers also had to provide their own safety plans.

“As the first major exhibition in Perth since the easing of restrictions, it was exciting for all involved to experience the joys of meeting and networking face-to-face, and virtually, in a safe environment,” said Riolo.